The Importance of Room Data Sheets

Room data sheets provide systematic overviews of a building’s requirements and play a significant part in planning, design and project development. They assist in communication, quality control, and facilitate change management.

They are typically created during the briefing (architectural programming in the US) phases of a design project to clarify the client’s requirements for each type of space. They are then used as a basis for a specification to assist design teams and contractors understand what is expected of the spaces, and also to ensure that any proposed solution meets the specifications of the client.

Typically architects create room information sheets through interviews with their clients and others. They are typically a work-in-progress and can be kept as a “living document” until the design team has agreed on the final design.

When creating a data sheet to the space, it’s important to remember to categorize the items you create as ‘general’ or “specific”. One general requirement could be that the office needs to be soundproofed up to a certain level and specific requirements could include:

Layer’s room data sheets and predefined picklists enable you to record all the required information in an organized and efficient manner. This helps to push designers to think in a systematic manner about every possible requirement, reducing the risk of missing or misplacing something. When you connect your data sheets to an IFC floorplan it is possible to create adjacency charts to see how requirements are translated into spatial solutions.

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