Secure Board Communication
Boards of directors need effective communication to establish the company’s goals and help it reach those targets. However, their communications also reveal private information, including financial information, which could be devastating in the wrong hands.
That’s why secure board communication is so crucial, particularly in the age of technology that is changing how business functions. To do that boards must implement secure collaboration tools, such as board portals and real-time communication platforms. It is also crucial for boards to be able monitor and evaluate their own governance performance, including their strategy for secure communication.
For instance, a board portal that allows for a seamless transition between formal and informal communication channels — like group chats, emails and texting is essential for secure board communications. This kind of software offers an encrypted, secure way to collaborate and share files. It also facilitates real-time discussions and sharing of files. It should be able to support granular controls for access and deletion and encryption protocols and backup.
A robust board portal is crucial but so are reliable instant messaging tools and meeting scheduling software. These tools should be simple to use, similar to popular texting, email or phone applications. They should also come with additional security features, such as the ability of revoke messages and preset contacts. They must also send automatically read notifications, and an “view-only attachment” option that stops downloading exporting, screen captures, and forwarding. Finally it is recommended to back them up in remote, geographically dispersed locations to mitigate data loss.